• Send payment by check to Student Life, 1 Lifeway Plaza, Nashville, TN 37234.
• Pay by credit card (Visa, AmericanExpress, Discover and MasterCard) via the personalized payment link on your statement.
• Use your Lifeway account. Make sure you have permission from your church and/or pastor, then email us at slinfo@studentlife.com and include your LW account number.

JANUARY 31

• Deadline for $75-per-person deposit required to secure your space at camp.
• Deposits made after January 31 will confirm reservations for your students at $10 per person more than the standard price.
• Groups canceling after this date will NOT be refunded their deposit.
• You can still register for camp after January 31. Deposits made after this date will confirm reservations for your students at $10 per person more than the published price.

APRIL 1

• If numbers are lowered before this date, the deposit can be transferred to your church’s camp balance but will not be refunded.
• If numbers are lowered after this date, all deposits are non-refundable and non-transferable to your camp balance.

35 DAYS BEFORE FLEX (15 DAYS BEFORE REC/MISSION/BEACH CAMP)

• Your final balance, Rooming/Participant List, Church Agreement and Certificate of Insurance are due in the Student Life office no later than 35 days before Student Life Camp begins.
• Scanned Participant Forms are due.
• Groups with balances that are 60 days or more past due may be subject to a late fee. The late fee will be 0.83% per month (10%) annually. The minimum late fee will be $10.

SECURING SPACE FOR YOUR GROUP

• Securing reservations is as simple as filling out the online Registration Form or calling our office at 800.718.2267.
• After you have registered, we will send you a confirmation letter and promotional packet that will help get your students excited about camp.
• Deposits are not required to secure space for your group until January 31.
• Student Life makes and fulfills commitments to locations and vendors based on your committed number. Please inform us as soon as possible if your plans change.

DEPOSITS

• Deposits of $75 per person are due January 31. Deposits made by January 31st will secure space at the published price for the week of camp you choose to attend.
• Deposits made after January 31 will confirm reservations for your students at $10 per person more than the published price.
• Housing priority is determined by the date your deposit is received.
• Reservations will still be held without a deposit after January 31. However, priority will be given to groups with paid deposits.

CANCELLATIONS AND DECREASING YOUR NUMBERS

• Deposits are non-refundable for cancellations after January 31, but can be transferred to your final balance until April 1.
• Deposits are non-transferable to your final balance if you decrease your number after April 1.
• An official registration number will be established for your group 35 days before Student Life Flex Camp begins. We will use your official registration number to calculate your final balance because of our commitments to camp locations.
• If you decrease your number or cancel inside 35 days before your event begins, you will be responsible for the full balance. All FINAL BALANCE money is non-refundable and non-transferable inside 35 days of the event. We regret that we cannot refund or transfer your payment after this time.

FINAL PAYMENT

• Your Final Balance is due in the Student Life office no later than 35 days before your camp begins (15 days for Rec/ Mission).
• An official registration number will be established for your group 35 days before your Flex camp begins. We will use your official registration number to make commitments to the camp locations and to calculate your final balance.
• Groups with balances that are 60 days or more past due may be subject to a late fee. The late fee will be 0.83% per month (10%) annually. The minimum late fee will be $10. We will send communications prior to your event that will clearly indicate the specific date your information is due.
• All FINAL BALANCE money is non-refundable and non-transferable after 35 days before camp. We regret that we cannot refund or transfer your payment after this time.

WEATHER, HEALTH, AND NATIONAL DISASTER CANCELLATION POLICY

We are always committed to hosting planned camps and events as scheduled. Simultaneously, your group’s safety is our priority. If circumstances beyond the control of either party including dangerous weather conditions, COVID-19, or national disaster make hosting a planned event illegal, impossible, or irresponsible and we cancel the event, we will refund your deposits and final balance, if they have been paid. If you cancel your registration on your own, we will not be able to refund your deposits.

Sales Tax
Lifeway is required to collect sales tax for events held in Colorado and Virginia. The sales tax charge will be added to the final balance on your camp confirmation statement. For churches traveling from out of state, you must send Lifeway a sales tax exemption for the state in which the event is held to have these taxes removed. Churches may obtain the proper documentation from the state’s Department of Taxation or Department of Revenue. State tax exemption forms are to be scanned and emailed to taxexemption@Lifeway.com.