• Send payment by check to Student Life, 200 Powell Place, Suite 100, Brentwood, TN 37027-7707.
• Pay by credit card (Visa, AmericanExpress, Discover and MasterCard) via the personalized payment link on your statement.
• Auto Payment Option: Authorized Group Leaders may give permission to charge deposits, late cancellation fees and balance due to a church Lifeway account by calling Student Life at 1-800-718-2267 or email us at slinfo@studentlife.com and include your LW account number.

Before JANUARY 31

• You may reserve your spot at camp any time before January 31 with no deposit.

JANUARY 31

• A $75-per-person non-refundable deposit is required to be paid on or before January 31. Any new or additional reservations made after this date will require an immediate $75 non-refundable deposit per person. All deposits are non-refundable and non-transferrable after this date.

May 1 Cancellation Deadline

• • An additional $75 late cancellation fee will be incurred for each decreased person after May 1. When you decrease your registration, previous deposit payments made cannot be applied or transferred toward final balance due.

14 DAYS BEFORE CAMP (35 DAYS BEFORE FLEX)

• Final balance must be received by this time. This money is non-refundable and non-transferable after 14 days before camp. If the final balance due is not paid by this time, your group will be charged a one-time $75 late fee.
• Church Agreement and Certificate of Insurance are due
• Participant forms/waivers are due.

SECURING SPACE FOR YOUR GROUP

• Securing reservations is as simple as filling out the online Registration Form or calling our office at 800-718-2267.
• After you have registered, we will send you a confirmation letter and promotional packet that will help get your students excited about camp.
• Deposits are not required to secure space for your group until January 31.
• Student Life makes and fulfills commitments to locations and vendors based on your committed number. Please inform us as soon as possible if your plans change.

DEPOSITS

• Deposits of $75 per person are due January 31. Deposits made by January 31 will secure space at the published price for the week of camp you choose to attend.
• Housing priority is determined by the date your deposit is received.

CANCELLATIONS AND DECREASING YOUR NUMBERS

• January 31: Deposits are non-refundable and non-transferrable for cancellations made after January 31. Any new or additional reservations made after this date will require an immediate $75 non-refundable deposit per person.
• May 1: An additional $75 late cancellation fee will be incurred for each decreased person after May 1. When you decrease your registration, previous deposit payments made cannot be applied or transferred toward your final balance due.
• 14 Days Out: An official registration number will be established for your group 14 days before Student Life Camp begins (35 days for FLEX). We will use your official registration number to calculate your final balance because of our commitments to camp locations.
• If you decrease your number or cancel inside 14 days before your event begins (35 days for FLEX), you will be responsible for the full balance. All FINAL BALANCE money is non-refundable and non-transferable inside 14 days of the event (35 days for FLEX). We regret that we cannot refund or transfer your payment after this time.

FINAL PAYMENT

• Your Final Balance is due in the Student Life office no later than 14 days before your camp begins (35 days for FLEX).
• An official registration number will be established for your group 14 days before your camp begins (35 days for FLEX). We will use your official registration number to make commitments to the camp locations and to calculate your final balance.
• If the final balance due is not paid by 14 days before camp (35 days for Flex),  your group will be charged a one-time $75 late fee.
• All FINAL BALANCE money is non-refundable and non-transferable after 14 days before camp (35 days for FLEX). We regret that we cannot refund or transfer your payment after this time.

WEATHER, HEALTH, AND NATIONAL DISASTER CANCELLATION POLICY

We are always committed to hosting planned camps and events as scheduled. Simultaneously, your group’s safety is our priority. If circumstances beyond the control of either party including dangerous weather conditions or national disaster make hosting a planned event illegal, impossible, or irresponsible and we cancel the event, we will refund your deposits and final balance, if they have been paid. If you cancel your registration on your own, we will not be able to refund your deposits.

Sales Tax
We are required to collect sales tax for events held in Colorado and Virginia. The sales tax charge will be added to the final balance on your camp confirmation statement. For churches traveling from out of state, you must send Lifeway a sales tax exemption for the state in which the event is held to have these taxes removed. Churches may obtain the proper documentation from the state’s Department of Taxation or Department of Revenue. State tax exemption forms are to be scanned and emailed to taxexemption@Lifeway.com.