Take a few moments to get acquainted with our new Participant List format! It is the same format for both Student Life Youth and Kids Camp. This tool will allow you to manage your Participant List and provide information for every individual attending camp. You will also be able to easily track the status of signed waivers, review your registration and balance details, update contact information associated with your registration, sign the Church Agreement form, and more!
⬇️ Use the arrows to view step-by-step ⬇️
Take a look:
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(1) When a parent/guardian or adult leader submits a Camp Waiver & Release, the information will populate here. With just a few clicks, you can add them to your Participant List. If someone submits a waiver with information that matches someone already on your list, the waiver will automatically link up with the participant! If the system is unable to match a waiver with participant info, you will also find those exceptions here.
(2) Under List Management options, you can (a) sign your Church Agreement form (available to sign once your completed participant list has been submitted to Student Life Camp), (b) update group leader contact info, (c) upload an Excel version of your list of attendees, and (d) tell us your specific housing requests and church policy information.
(3) You can view all your registration details here, including your financial balance. Note that the system will not allow you to enter more participants on your list than your registered number.
(4) You can click here to quickly add participants to your list. Provide their name (NOTE: waivers match legal first names so be sure to include those in order for your completed waivers to sync to your list accurately) gender, status (student/kid, adult, life group leader, SP), grade completed (A for adult), Life Group assignment, and roommate code.
(5) This is an alternate method for adding participants to your list. This method is more mobile-friendly.
(6) You can use this column to automatically keep track of who has completed a Waiver and Release form.
(7) This column shows adult leaders who will be automatically populated on your Church Agreement Form after you submit the Participant List. Students and kids show “N/A” and adults will change to “Received” once the Church Agreement has been signed.
(8) Use the feature to search your list. The search tool is “smart,” so you can search by a name, or you can type “F” to view all the females, or “Adult” to see all the adult leaders.
(9) Click here to finalize your list. After you submit, you will be able to sign the Church Agreement Form. (REMEMBER: your list is due no later than 14 days (35 for Flex Camp) out from your first day of camp.
(10) Have any questions or need some help? Click here to find step-by-step instructions and camp contact information.
