Financial Policies

•  A $75-per-person non-refundable deposit is required to be paid on or before January 31st. Any new or additional reservations made after this date will require an immediate $75 non-refundable deposit per person. All deposits are non-refundable and non-transferrable after this date. *2026 camp deposits will increase to $125 (except for Beach Camps and Program Only at FLEX) 
• Housing priority is determined by the date your deposit is received. 

• January 31: Deposits are non-refundable and non-transferrable for cancellations made after January 31. Any new or additional reservations made after this date will require an immediate $75 non-refundable deposit per person. *2026 camp deposits will increase to $125 (except for Beach Camps and Program Only at FLEX) 
• May 1: An additional $75 late cancellation fee will be incurred for each decreased person after May 1. When you decrease your registration, previous deposit payments made cannot be applied or transferred toward your final balance due. 
• 14 Days Out: An official registration number will be established for your group 14 days before Student Life Camp begins (35 days for FLEX). We will use your official registration number to calculate your final balance because of our commitment to camp locations. 
• If you decrease your number or cancel inside 14 days before your event begins (35 days for FLEX), you will be responsible for the full balance. All FINAL BALANCE money is non-refundable and non-transferable inside 14 days of the event (35 days for FLEX). We regret that we cannot refund or transfer your payment after this time. 

• Your Final Balance is due in the Student Life office no later than 14 days before your camp begins (35 days for FLEX). 
• An official registration number will be established for your group 14 days before your camp begins (35 days for FLEX). We will use your official registration number to make commitments to the camp locations and to calculate your final balance. 
• If the final balance due is not paid by 14 days before camp (35 days for Flex), your group will be charged a one-time $75 late fee. 
• All FINAL BALANCE money is non-refundable and non-transferable after 14 days before camp (35 days for FLEX). We regret that we cannot refund or transfer your payment after this time. 

We are always committed to hosting planned camps and events as scheduled. Simultaneously, your group’s safety is our priority. If circumstances beyond the control of either party including dangerous weather conditions or national disaster make hosting a planned event illegal, impossible, or irresponsible and we cancel the event, we will refund your deposits and final balance, if they have been paid. If you cancel your registration on your own, we will not be able to refund your deposits. 

Lifeway is required to collect sales tax for events held in Arkansas, Colorado, Indiana, Kentucky and Virginia. The sales tax charge will be added to the final balance on your camp confirmation statement. For churches traveling from out of state, you must send Lifeway a sales tax exemption for the state in which the event is held to have these taxes removed. Churches may obtain the proper documentation from the state’s Department of Taxation or Department of Revenue where available (Arkansas does not provide churches with exemption status). State tax exemption forms are to be scanned and emailed to [email protected].

Some locations have rooms with queen, king, double beds, and/or sleeper sofas. At these locations, we book these rooms to max occupancy to keep the cost per person as low as possible, which means each pillow gets assigned to a person. A room with 2 queen beds sleeps 4 people. A room with 2 queen beds and a sleeper sofa sleeps 6 people. 

At our locations that have large bunk house accommodations, depending on the size of your group, you will likely share a cabin with other groups. 

Click HERE to find your camp location details and review the SLEEP section of your camp location for more information.